Welcome to the ProTracts Support Web Site 

The Program Contracts System, known as ProTracts, is a web-enabled application used to manage NRCS conservation program applications, cost share contracts, and program fund management for AMA, CSP, EQIP, and WHIP. It has been in national use since 2004. ProTracts is used to manage funds allocated from Foundation Financial Information System (FFIS) to state controlled sub accounts, it allows tracking those funds, and managing the applications and contracts associated with those funds. Authorized program payments are generated by electronic fund transfer from FFIS. Internal controls prevent over-obligation of program funds when applications are selected for funding, contracts are signed and obligated, payments are approved and contracts are modified.

ProTracts is used to manage conservation contracting activities from application through contract completion. The functions include application tracking, production of filled application and contract forms, access to automatic generation of applicant letters, practice certification, payment approval and filled payment application forms. There is the ability to generate reports that are used for program management purposes and standard data queries built into many contracting work flows. Contracts are established using state developed cost lists or payment schedules which are maintained in the electronic Field Office Technical Guide (eFOTG). ProTracts is integrated with Farm Service Agency (FSA) web services to enforce payment limitations, adjusted gross income limits (AGI), and participant eligibility determinations.

The linked Application Evaluation and Ranking Tool (AERT) for AMA, EQIP, and WHIP is a consistent national template providing state and local level customizations for evaluating conservation program applications for funding.